Photography: Lin and Jirsa When considering your wedding date, consider the following pros and cons for the best day of the week to host your day to save! Monday’s: Pros: Some vendors offer discounted rates to host a Monday wedding as it is a weekday. Cons: Possibly no change in vendor rates: Discounted rates are not always granted on Monday’s as some vendors use the day to recover from busy wedding weekend schedules. Tuesday’s: Pros:…
Photography: Lin and Jirsa
When considering your wedding date, consider the following pros and cons for the best day of the week to host your day to save!
Some vendors offer discounted rates to host a Monday wedding as it is a weekday.
- Possibly no change in vendor rates:
Discounted rates are not always granted on Monday’s as some vendors use the day to recover from busy wedding weekend schedules.
- Vendor choices at discounted rates:
Vendors that are booked on popular dates, such as Saturday, may have clear schedules for weekdays, such as Tuesday. Vendors that only work with weddings may offer lower rates during the week as an incentive to fill up their calendar with more than just weekend dates. Hotels and flights may also be available at discounted rates.
- Vendors may have non-wedding events scheduled:
Vendors that book non-wedding events may have filled calendars during the week. For instance, during the week hotels may host business conferences, hair stylists may work in a salon and photographers may shoot family portraits.
- Scheduling conflicts:
Hosting a wedding on a weekday, such as Tuesday, may pose scheduling conflicts for guests. Weekday weddings may require guests traveling from out of town to take time off from work. If children are taking part of the wedding, parents may have to keep kids out of school to prepare for the wedding. Guests that work evenings may have to take time off to get ready for the wedding and even beat rush hour commutes.
If hosting during the week, consider if the time of day and location may cause conflict for guests. If there are special attire requests, such as formal attire, keep in mind this may pose a challenge for guests to easily change into wedding attire after work.
- Vendor Discounts and Availability:
Wednesday weddings may come at a discounted rate as they are weekdays. Vendors may have additional dates on the calendar that are not available on weekends. Hotels and flights may also be available at discounted rates.
- Scheduling Conflicts:
Hosting on a Wednesday may also pose scheduling conflicts for guests. Guests traveling from out of town may have to take off Tuesday to fly in for the day and fly out Thursday, meaning they would need to take 3 days from work. Be sure to consider your out of town guests when hosting mid week.
- Convenient For Destination Weddings:
Weddings hosted on Thursdays allow guests attending destination weddings an opportunity to have an extended weekend. Guests can enjoy a few days at the destination before heading home without having to use time from work if they have traditional Monday-Friday work hours.
- Discounted Rates:
Thursday’s are often the last weekday that offers discounted rates for vendors, hotels and even flights.
- Scheduling Conflicts:
Thursdays can also pose potential scheduling conflicts for guests traveling in for the day, as they would potentially have to fly in on Wednesday. Flying out on Friday, Saturday or even Sunday may pose higher weekend rates. Hotel booking rates may also reflect higher rates as their stay may extend into the weekend.
- Extended Weekend For Guests:
Guests traveling in for your wedding can enjoy the weekend in the city of the wedding, allowing for an extended vacation. This is most ideal for destination weddings where guests can enjoy the full weekend.
- The Couple Can Spend More Time With Guests:
Hosting on a Friday allows the couple to spend the full weekend with guests. This is incredibly beneficial when a large number of guests are traveling in for the day.
- Potential Weekend Rates:
Friday weddings are not always priced at lower rates than Monday-Thursday weekdays. The reason is that many vendors utilize Fridays to prepare for weekend weddings.
- Higher Airfare and Lodging Expenses:
Guests traveling in for your wedding may experience pricey weekend airfare rates if they have to depart on Saturday or Sunday. Prices can be even higher if your wedding location is in the midst of peak season.
- Convenient For Guests:
Saturday’s are typically the most convenient day of the week for guests. Guests with traditional work schedules do not have to take time from work to attend your day. For instance, guests traveling in from out of town for your day can arrive Friday after work or even Saturday morning and depart on Sunday.
- Incredibly Popular:
Saturday is the most popular day of the week to host a wedding and traditionally the most convenient day of the week for guests. Due to it’s popularity, Saturday’s are also the most expensive day of the week to host your day. This means that venue’s and vendors may be less likely to lower their rates as Saturday’s are generally not difficult to book.
- Potentially Lower Rates:
Sunday weddings have become a popular alternative to Saturday weddings. Prices are often lower than Saturday’s, allowing for a more budget friendly rate to host a weekend wedding. Departing flights for guests leaving on Monday may also be less for guests traveling in for your day as well.
- Caution Over Time Of Wedding:
Late weddings may be a challenge for guests that intend to go to work the next day or that have family obligations. You risk guests heading out early to prepare for the next day opposed to staying until the end. Be mindful of the time that your day will end to ensure guests are likely to stay the full duration of your wedding.
When considering the best time of the week to host your day:
- Research average prices for your preferred wedding date before locking it in:
Before setting your wedding date, research the average cost for flights, lodging, and vendors to determine if your wedding day will work for not only your price point but guests. Take a glance at your guest list and search the average price of flights from destinations of guests to gauge if there are lower rates during specific times of the year or days of the week. Use tools such as Google Flights that allow an overview of average flight rates throughout the year.
Photography: London Light Photography
“When should I start wedding planning?”
We get asked this question all the time and stand by the answer that it is NEVER too soon to start planning once you get engaged. We recently shared why you should avoid procrastinating for the big day. Now it’s time to take on the advantages of getting a head start in planning.
Check out 2 huge benefits below:
To Save Money:
It’s never too soon to start saving money towards wedding related expenses. Many of our followers expressed that they began saving money for their wedding prior to their engagement because they knew that it was coming. On average, expect to set aside at least 20% of your income towards wedding expenses.
A huge benefit of saving money for your wedding immediately after your engagement is that you will have money ready for vendor deposits that are required to book. Remember that wedding-related expenses will be required throughout your journey, not at the end. The sooner you start saving, the more you have set aside for deposits to book vendors. Resources will be required at the start of your journey to book key vendors, such as your venue space and photographer. Start saving immediately after your engagement to ensure you have money available to secure your vendors with deposits.
For Vendor Availability:
It’s not uncommon for top vendors calendars to have dates on the books months, even a year or more in advance. Some vendors also only take a specific number of bookings a year. For instance, your dream photographer may only take 7 weddings a year. Begin reaching out to vendors immediately after you get engaged to get a feel for available calendar dates for potential vendors.
Q.) What do I do when my wedding day is almost here and I still have a lot of to do tasks to cross off the list?
- Rear In Your Wedding Party Members:
While the most important role of your wedding party is to stand by your side on the big day, they are also there to provide support during the planning journey. Reach out to your wedding party members to lend a hand on final to do items to assist in crossing off the list. Consider members that may have ease in particular tasks, such as asking your super organized friend to assist in your day of timeline or your crafty friend to help in addressing and assembling invitations. Create a list of to do items and ask wedding party members to select a task that they can assist you in.
- Delegate Tasks:
In addition to your wedding party, reach out to family and friends for assistance as well. Be sure that your fiance is aware of tasks that need to be checked off the list to also lend a hand. Your family can assist in tasks such as reaching out to guests that have not confirmed their RSVP. Friends can take on tasks such as searching Pinterest for Welcome Bag and guest favor ideas. Consider friends and families strengths and interests to delegate tasks that they could manage with ease.
- Bring In A Pro:
If crucial tasks, such as securing a venue, key vendor such as a caterer, or getting control of your budget are tasks that you need assistance in, consider bringing in the aid of a pro. If a full service wedding planner is out of budget, opt for a day of coordinator to assist in key tasks such as managing vendors and your day of timeline. Reach out to your booked vendors for recommendations on vendors that you are still in need of, such as asking your florist for a recommendation on a DJ that they recall standing out during a past wedding that they worked on.
- Cut Tasks That Will Not Be Missed:
Hold off on investing time in tasks that will not be missed to focus on tasks that are time sensitive. If you have not started your seating chart because you are determined to finish a DIY project of jeweled napkin rings, consider holding off on the project to take on the priority task that will impact the flow of the day. Your guests will not notice or miss special details but will remember if there was chaos in finding their reception table and seat. Pick up tasks that will not impact your day when key tasks are crossed off the list.
Before you lock in your budget, learn the proven and expert-approved ways to save HUNDREDS from your budget-GUARANTEED!
#1 Your Guests WILL Cost You
If you recall that in our post, Sound Like A Pro: Wedding Terms You Need To Know, we learned that almost 50% of your budget will go towards reception related expenses such as food, the bar and your venue! The #1 factor that will most contribute to exceeding your reception budget is based on the amount of guests that you have on your big For guaranteed savings, cutting or keeping your guest count under control is the best way to keep your budget in check!
The average cost to host a single guest for your wedding can start as low as $50 for a simplistic wedding all the way up to $400 and up for a luxury wedding! This includes details such as catering, seating, invitations, wedding favors and even decor. The average per guest cost will vary based on factors such as the city, venue space and formality of the day. The more guests, the more you will invest in guest related details.
HOW TO AVOID EXCEEDING:
Avoid the risk of inviting guests until you are certain that you absolutely financially can afford to. For a simple estimate to check how much your guests will cost you, start by calculating the venue cost per guest by your estimated guest count number. For instance, if your venue fee is $60 per guest and you estimate inviting 150 guests, expect to spend an average of $9,000 on just your venue space. This doesn’t include additional guest related needs such as invitations and favors. While researching venues, consider the cost per guest and your guest count to ensure that you can afford each and every guest before sending out an invitation.
#2 Your Location Will Cost You
Ever wonder why a bride with a relatively similar wedding in a different city spent considerably more or less on her day?
The answer is simple, the location of your day can literally cost you! The cost of weddings varies by state, cities and even counties. Cities just miles apart can vary in the cost to host a wedding, making it incredibly important to research the average cost to wed in cities near you.
HOW TO AVOID EXCEEDING:
Remain open to traveling to neighboring cities and even states to potentially save big! Expect higher costs close to major cities opposed to locations outside of the city. Be sure to call around to estimate costs in various cities for potential savings. Compare the cost of taxes in various cities for savings!
During the planning journey, every decision that you make can ultimately cost you! Walk with us through over 100 steps from just engaged to walking down the aisle to learn secrets you can’t afford to miss! Click the image below to get your hands on our e-book, Getting Started: The Ultimate Wedding Timeline Guide!
Photography: CMP Denver
When it comes to your day of timeline, avoid making the following 3 mistakes!
Not Creating A Day Of Timeline:
The biggest mistake to avoid is NOT making a day of timeline for your day. The key to avoiding unexpected fees due to exceeding your vendors booked time is to carefully plan your wedding day schedule.
Spend time creating a day of schedule that takes into consideration:
- The time your wedding party should spend getting ready
- The time that the bride and groom should spend getting ready
- The time that the entire wedding party should be ready to leave for the ceremony
- The time any pre-wedding captures with the photographer should begin
- The time that all vendors should arrive for set-up
- The time the ceremony should begin
- The time of your receiving line
- The time for cocktail hour
- The time for post-wedding portraits with the groom and wedding party
- The time for reception activities such as the first dance, cake cutting, toasts and garter toss
- The time that vendors should arrive for clean up
Q. How do I get my fiance involved in wedding planning?
A. Your fiance may be eager to assist, have his own ideas for the day that he is excited to incorporate, or would like to lend a hand in planning but simply isn’t sure where his assistance is needed. Consider the following ways to get your finance involved in the planning journey:
- The Wedding Website: If he is tech savvy, have him work on the wedding website.
- The Wedding Budget: If he has strong budgeting skills, ask him to create your wedding budget and how resources will be saved towards the big day.
- Creating A Signature Drink: If he’s a mixologist or familiar with types of liquors, have him create a potential signature drink recipe.
- Negotiating With Vendors: If he is comfortable negotiating with vendors, have him accompany all vendor contract signing meetings to consider areas to ask for possible add-ons or discounts.
- The Guest List: If he is super organized, ask that he help keep track of the guest list RSVP confirms and declines.
- The Vows: If your fiance has a way with words, ask that he write his own vows.
- Do It Yourself Projects: If he is crafty, ask that he lend a hand with do it yourself projects.
- The Menu: Ask your fiance to join in on menu and cake tasting appointments, especially if he’s a foodie!
- The Day of Timeline: If your fiance is timely and organized, ask for his assistance and input in creating your day of timeline. This will also help in suggesting groomsmen to delegate tasks to, or that may need schedule reminders if they are notorious for running late.
- Attire and Theme: Ask for his opinion on wedding day attire, especially for the groomsmen and even ring bearers. Ask for his opinion on style, colors and special touches. Have him also share his ideas on the wedding theme, especially if he’s got a great eye or is creative to consider personal touches!
- Creating Itineraries For Out Of Town Guests: Ask your fiance to list potential places to go to keep out of town guests busy, as well as creating their full wedding weekend itinerary.
- The Seating Chart: Have your fiance provide input towards the seating chart. He can suggest guests that he thinks should be seated together for the perfect table!
- Input On Rules: Consult with your fiance when it comes to important rules, such as if you will have an adults only wedding and if coworkers will be invited.
- Setting The Wedding Date: Work with your fiance to consider potential wedding dates and times of year to host your day. Ask for his input on preferred seasons, as he may envision a specific time of year for the day.
For more tasks to take on during the planning journey, grab a copy of the ultimate wedding planning guide! Visit our shop for more on our 130 page e-book!
Picture this scenario. At the start of your wedding planning journey, you set your goal wedding budget at $16,000. To play it safe, you even set the absolute maximum that you can spend over your goal budget at $20,000. Fast forward to only a few months away from the big day and you discover that you have somehow exceeded your maximum budget by over $5,000 and still have to make final deposits. What you hoped would be a $16,000 day is now over $25,000 and counting.
Believe it or not, this happens time and time again. 61% of planning couples report that they exceeded their wedding budget. Although common, the great news is that we have the secret of how to avoid!
The #1 way to avoid exceeding your wedding budget is to set and rank priorities for all wedding related needs. The trick is to consider what matters most opposed to purchasing everything typically included in a traditional wedding.
Before you get knee deep into wedding planning, spend time first determining what is most important to you on your big day. This will be a tool to use on your big day to:
- Determine where to invest
- Determine where to cut
- Determine where to splurge
You will be able to look back on your big day with confidence that you didn’t compromise where it matters most. You will also be able to avoid seeing every detail as a priority by ranking in order of importance.
Remember our blog post, Sound Like A Pro: Wedding Terms You Need To Know? There are countless decisions to make while planning, from selecting your wedding stationary to deciding if you will wear a veil. Some decisions may not have much personal value to you, while others you may not be able to imagine not including in your day. To remain on track, start by considering what matters most and invest in those things first. For instance, if you can’t imagine investing in your dream gown but are undecided on booking a videographer, invest in a videographer after you have purchased your dream gown. We recommend that you start by focusing on 3 wedding must-haves that you can’t imagine not having on your big day.
Start with 3 wedding must-haves to avoid investing in too many areas at once. Once you have invested in 3 items, check your budget before moving onto 3 more. Keep narrowing your choices in order of importance by selecting new groups of 3 until all items are selected. The last items selected are the items you should consider making the most cuts and compromises on to make way for the items at the top of your list!
For more steps on setting (and sticking to) your Top 3 Wedding Must Haves, as well as a journal page to easily map our your must haves, grab a copy of our e-book, Getting Started: The Ultimate Wedding Planning Guide!
Click the image below to get your copy!
During our Wediquette Wednesday Q&A feature, we are always asked where to begin planning after getting engaged. With hundreds of decisions to make during the planning journey, we understand how overwhelming it can be to know where to begin.
Check out our roundup of the 13 things that every bride should consider after getting engaged below!
- Consider your wedding vision
We recommend that you make this your first step after getting engaged so that you spend time imagining your wedding vision, free from outside influence. This will be an amazing way to infuse personalized touches to your day that truly speak to you! Be sure to discuss with your fiancé to share ideas.
- Consider your wedding budget
Your budget will not only determine how much you can afford for your dream day, but also your engagement length. If on a budget, stretching out your engagement will allow additional time to save up funds for your big day!
- Consider possible wedding dates
We recommend that consider not only wedding dates but your ideal wedding seasons. Imagine the time of year that you would like your day to take place, such as you if you ideally would love your wedding to take place during the summer or if you would prefer a winter wedding. Considering the season will not only help make decisions towards your wedding theme, but will also come in handy as you contact venues. You may find more availability if you are open to dates in a given season, opposed to one particular date.
- Consider the wedding city
Decide if you will stay local or even have a destination wedding. If your finance is from a different location, spend time comparing costs between locations to help narrow down the best fit for your budget!
- Consider your wedding guest list
Decide if you plan to keep things intimate with a small wedding, or expect to have a larger wedding. Be sure to consider a ballpark number of guests, such as keeping your guest list under 100 guests or between 220-250 guests.
- Consider the wedding venue
Consider the best style wedding venue for your day. Compare the pros and cons of venue space types, such as the amenities and cost to host your day in various venue types. You may decide that a banquet hall is the best fit or that a beach wedding is the perfect fit.
- Consider your wedding party members
Consider the wedding party members, from the bridesmaids, groomsmen, flower girls, ring bearers and even ushers. A good rule of thumb is to have at least one wedding party member on each side for every 50 guests.
- Consider wedding activities
Your wedding activities include the bridal shower, bachelorette party and engagement party. After getting engaged, consider if you will have an engagement party. We recommend that you host your engagement party within 3 months of your proposal.
- Consider your vendors
It’s never too early to begin researching vendors! In fact, we recommend that you begin right away! Many vendors, especially those that are popular and in demand, book months, even a year or more in advance. Begin researching vendors early so that you have plenty of time to research, interview and compare.
- Consider the gown
Saying yes to the dress may take time, or you may find your dream gown on the first try! The first step is to consider your gown budget, then begin to save inspiration images of gown styles that speak to you. Try to find brides with similar body types to note gown styles that accentuate and flatter!
- Consider the honeymoon
Decide if a honeymoon will fit into your wedding budget. You may have to dish out funds for honeymoon expenses, such as booking flights and even excursions, while also making purchases towards your wedding. We recommend that you consider if you can afford both wedding expenses and a honeymoon. The good news is that many couples are opting to have their honeymoon a few months after the big day, and even their 1 year anniversary, to allow time to save!
- Consider wedding decor
Once you have locked in your venue space, begin to save decor inspiration images for your ceremony and reception. We recommend that you wait until you book your venue space so that your decor fits your venue space.
- Consider the little details
There are countless little details to consider, from creating the menu to selecting flower girl baskets, that can feel never ending! We recommend that you avoid trying to take on all the little details alone. After getting engaged, consider who can lend a hand to avoid the stress of trying to do it all!
For over 100 more tips that every bride must know while planning their big day, get your copy of our e-book today by clicking the link below!
Avoid making expensive mistakes while planning by learning these 5 expensive mistakes that every bride needs to know!
- Selecting a random date for your big day
While it is romantic to select a sentimental day for the big day, it can also run the risk of being a costly selection. Be sure to select a wedding date that gives you the best for your bank by seeking dates that are off season! Be sure to ask your vendors and venues when their prices are higher and days that they are at a discounted rate to learn their off season prices.
- Out of season floral choices
Remember that flowers are a hefty part of your overall wedding budget. Avoid making the expensive mistake of selecting out of season floral choices that can tack on extra fees! Share images of floral choices to your florist and ask if the price of your choice will be raised for any reason during the season of your big day. If so, ask if your florist can recommend similar styles at a more budget friendly rate.
- Inviting everyone!
Avoid the temptation to say yes to guests that didn’t make the guest list. While not the most comfortable conversation, adding onto your guest list can be a costly mistake…especially if it’s due to guilt! Remember that your guest count is your number one wedding-related expense—don’t make the expensive mistake of adding guests that you can’t afford! Set rules for who you will invite and stick to them by only inviting additional guests once you know it will not impact your budget. You can also only invite additional guests in place of invited guests that have sent their RSVP regrets.
- Not asking for help
Unless you are a wedding planner or have planned tons of successful large-scale events in the past, chances are doing it yourself may not be the best idea. While we understand it may be hard to relinquish control or trust others with your vision, it is best to not only bring in the pros but trust their opinion! Finding a professional that you feel comfortable with is super important to trust your vision in their hands. They can explain why an idea may or may not work and to provide alternatives that will. Be sure to also consider friends and family that may have their own talents and skills to assist in lending a hand. Don’t make the mistake of trying to do it all yourself, be sure to seek advice to pull together the perfect day!
- Buying before locking in details
Avoid the temptation to make a purchase until you are certain you will need it and know exactly how it will be used. Resist the urge to splurge until it becomes a need and not a want. Every unnecessary purchase ultimately takes from your overall budget and quickly adds up. Wait until you are absolutely sure that a purchase will be incorporated into the big day before saying yes, it will save you in the long run!
For over 100 more tips that every bride must know while planning their big day, get your copy of our e-book today by clicking the link below!
Photography: Colin Cowie
While having guests take part in your day is an honor, deciding who to invite can be an absolute pain! The good news is that there is a simple method to work your guest list like a pro! Check out the following formulas to apply to your guest list:
If The Couple Is Funding Their Wedding:
It is up to you how and if you will distribute guests to parents if you are 100% funding your wedding expenses. If you plan to distribute guests to parents, consider a 75/25 formula where 75% of the guest list is reserved for the couple and 25% is given to to parents. Each set of parents will then split the 25% down the middle.
If One Set Of Parents Are Funding The Wedding:
If one set of parents will fully fund the day, it is up to them how they will distribute wedding guests. They may exercise the the 75/25 formula where 75% of the guest list is reserved for the parents fully funding the wedding and the remaining 25% is split between the couple and other set of parents.
The parents fully funding may also use a more flexible percentage, such as splitting the guests list 50/50 where 50% goes to the parents funding the day and the remaining 50% is split between the couple and other set of parents.
Parents fully funding can also go with the traditional split formula, which is allowing the couple to keep 50% of the guest list and the remaining 50% is split between each set of parents.
If Both Sets Of Parents Are Funding The Wedding:
If both sets of parents are funding the wedding, it will also be up to them how they intend to distribute the wedding guest list. They may decide to use the 75/25 formula where 75% of the guest list is split evenly between both sets of parents and the remaining 25% is given to the couple.
They may also use a more generous formula by sticking with tradition and splitting the guests list 50/50 where 50% is split evenly by both sets of parents and the remaining 50% is given to the couple.
If One Set Of Parents And The Couple Are Funding The Wedding:
If one set of parents and the couple are funding the wedding, it is their choice how and if they will extend invites to the set of parents that are not contributing. We recommend that you consider extending guests as the set of parents that is not financially contributing simply may not have the resources to do so, or may still contribute in ways that are not financial.
Consider a formula such as 80/20, where 80% is split between the parents funding the wedding and couple with the remaining 20% extended to the parents that are not financially contributing.
If Both Sets Of Parents And The Couple Are Funding The Wedding:
If both sets of parents are contributing as well as the couple, consider the traditional formula of splitting the guests list 50/50. This allows 50% of the guest list to the couple and the remaining 50% is split evenly between both sets of parents.
If There Are Special Circumstances:
For divorced parents, follow the 50/50 formula where the bride and groom take 50% and both sets of parents take 50%. From there, split the 25% down the middle where divorced parents receive an equal share. For example, if the grooms parents are divorced, give each of the grooms parent 12% from the 25% given to the grooms parents.
Parents Exceeded Their Allocated Percent:
If parents exceed their allocated percent, consider asking if they can chip in to cover additional guests. You can also add additional guests once RSVP requests are received by adding additional guest in place of guests that have declined.
Other Family Contribute:
If other family members are contributing, consider allowing a specific number to each contributor, such as 1-2 guests each. If allowing guests would put you over your guest count, let them know that you would like to follow up with them once guest RSVP responses come back to ensure that you replace declines opposed to adding to your guest count.